Systems
POS and inventory system in Kenya for shops, hardware stores and supermarkets
By Kelvin Wanyoike · · 3 min read
Whether you run a minimart, a hardware store, an agrovet, a boutique or a supermarket, the same questions keep owners awake: How much did we really sell today? What’s running out? Is anyone stealing? A POS (point of sale) and inventory system answers them automatically.
What the system does
- Sell fast: barcode scanning or quick search, discounts, and split payments (part cash, part M-Pesa).
- M-Pesa built in: STK push to the customer’s phone or till confirmation, recorded with the sale.
- Live stock: every sale reduces stock; every delivery adds it. Units like pieces, kilos, metres and packets.
- Low-stock alerts and suggested orders.
- Suppliers and purchases: track deliveries and what you owe.
- Credit customers: record debts and send reminders (very common for hardware and agrovet shops).
- Staff accounts: who sold what, voids and discounts logged.
- Reports: daily, weekly and monthly sales, profit, best and slow sellers, stock value.
- Records for tax: clean sales records make KRA returns and eTIMS compliance easier (ask your accountant about your obligations).
Why custom instead of a generic app?
Every type of shop is different. A hardware store sells cement by the bag and wire by the metre. An agrovet tracks seed batches. A boutique tracks sizes and colours. A system built around your shop avoids the workarounds that make staff stop using generic software.
Signs you need a POS now
- You can’t tell your profit without counting stock by hand.
- Cash and M-Pesa totals rarely match the sales book.
- Items run out before you notice.
- You want to open a second branch but can’t be in two places.
How we build it
We start with a short visit or call to see how you sell, then build the core (selling, stock, M-Pesa, reports) first. You use it for a week, we adjust, then add credit sales, branches or online ordering. Read about our approach on the process page.
Frequently asked questions
Does a POS system work without internet?
It can. A local setup keeps selling offline and syncs to the cloud when the connection returns.
Can customers pay with M-Pesa?
Yes. The system sends an STK push or confirms till payments and records them against the sale.
Can I manage several shops?
Yes. A web-based POS shows every branch’s sales and stock in one dashboard, and you can move stock between branches.
Ready to stop guessing? Call or WhatsApp 0745 789 590 or tell us about your shop. Building something for a pharmacy? See pharmacy POS systems.